Meeting 1, 2016 - 2018
UAMCC Meeting Minutes Call to order- Alex Hennessey called to order the Executive BOD Meeting of the UAMCC at: 1/18/18 at 1:12 PM EST.
Roll Call:
Director: Alex Hennessey - Here
George Clarke – Here
Kristy White - Here
Patrick Clark - Absent
Tony Evans - Here
Rick Atkins - Here
William Davis - Here
Jamie Schmidt - Here
Josh Pitts - Here
Approval of minutes from last meeting: Meeting 23 on 12/21/2017 http://www.uamcc.org/forum/showthre...ommittee-Finance?p=76619&viewfull=1#post76619 Motion: Tony Evans Second: Rick Atkins Unanimous yes
Reports
A. Director's Report:
Membership Report
1. New Members- 3 Contributing: 0 Pending to be processed.
Renewing
1 Month: December
2 Processed: 43
3 Non-Renewing: 8
4 Total Renewals: 35
5 Past renewals: 2
6 Percentage: 86%
Totals
1 Contributing Members: 780
2 Associate: 73
3 Total Members: 853
Financial Report:
1 Regions Operating: $ 8,551.95
2 Regions Education Fund: $ 14,967.49
3 Regions Payroll: $3,439.30
4 Total: $26,958.74
Committee Meetings
1) Oversight committee - Held the monthly meetings as scheduled. 3 new members Dallas Matthews, Tim Steinfort, Dabid Birdsong.
2) Membership Committee - Had the meeting. Lost 2 members from the membership committee Joseph Hardee and Hayden Simonis. Added 2 members Carlos Mendez and Dallas Matthews. Town hall scheduled for the first Thursday of every month.
3) Public Awareness - Met last Wednesday. In the process of rebuilding the committee.
4) Certification Committee - To meet with Certification committee chair Bill Booz to set a meeting up.
5) Environmental Committee - Working With Brenda Farley on in issue she is having in Ohio.
6) Web Committee -
Discussion:
1) Clean Matters Magazine ad revenue- Detailed report and itemize the profits from the magazine with expectations on the report
2) Magazine budget for social media. Request a budget after an estimated profit and loss report - Tabled
3) Budget change for UAMCC in a Box - $10,000 to attend BOMA and CAI in 2018 -
Motion: Tony Evans Second: Kristy White Unanimous vote yes
4) Name change for UAMCC in a Box
- Keep the name UAMCC in a Box as the initiative. Smart Buyer Program to come from UAMCC in a Box
5) The lease on the office is coming up -
Stopped looking for now, Won't begin to look for new offices until April of 2018
6) IRS has not fixed the online mistake when they said it would be automatically changed -
CPA is working on getting the mistake removed
7) Plan for 2018 educational events. To have technical training seminars, networking events, paid events, all separate categories all on the new website -
Have the events set up through March 2018.
8) Have sponsored classes to bring in professional speakers to events to teach members -
To form a national convention committee to answer these issues
9) William Davis to refine the policy put into play on 4/27/17 pertaining to Board members having to be certified -
Sent to the election committee to review and to put into play
10) Past presidents to host a town hall once a month off the UAMCC platform so members can come and ask questions. ALL BOD are encouraged to come and participate. This is to better communication with the members -
For the Chairs of the membership committee to host a town hall once a month on the 1st Thursday of every month
Newly Added Discussion:
1) Request for Property letter to past Board of Directors was sent out December 6, 2017 -
No information was returned by the requested date (January 5, 2018). Counsel has advised that the original bylaws are in effect and have always been in effect.
2) Appointing Ron Musgraves as Associate Director. This is a volunteer position appointed by the Board of Directors and will be referred to as AD. The AD will be responsible for new business development, co-op programs, and discount programs. The AD will also work closely with any and all committees involved in the above programs. The AD will provide a report to the Board of Directors as needed to keep them abreast of any necessary developments that may require membership notification. Any delicate legal issues affecting the organization will fall under advisement of the AD who will make sure the executive Board of Directors are complying with all legal requirements. The responsibilities of the AD can be adjusted as needed. -
Motion: Tony Evans Second: Kristy White Unanimous vote yes
3) The election to resume January 21, 2018 starting with the nomination process -
To verify with Ron Musgraves the chairman of the election committee to find out who is on the committee. Potentially Bill Booz to serve on the election committee
4) The members of the tribunal for Doug Gore recommend the termination of his membership -
TABLED
5) Health Benefit Discount Program -
Scheduled a meeting on Thursday 1/25/18 at 1:00 PM EST time to discuss the program
Adjournment
End Meeting- Motion: Rick Atkins Second: William Davis Date: 1/18/2018 and 1:58 PM EST.