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Thread: 2018 UAMCC Board of Directors Meeting Minutes

  1. #1

    Default 2018 UAMCC Board of Directors Meeting Minutes

    This is the official thread for the 2018 Board of Directors Meeting Minutes.
    Alex Hennessey
    Executive Director at UAMCC
    Hannah Reyer
    714-794-4058

  • #2

    Default Re: 2018 UAMCC Board of Directors Meeting Minutes

    Meeting 1, 2016 - 2018


    UAMCC Meeting Minutes Call to order- Alex Hennessey called to order the Executive BOD Meeting of the UAMCC at: 1/18/18 at 1:12 PM EST.

    Roll Call:
    Director: Alex Hennessey - Here
    George Clarke – Here
    Kristy White - Here
    Patrick Clark - Absent
    Tony Evans - Here
    Rick Atkins - Here
    William Davis - Here
    Jamie Schmidt - Here
    Josh Pitts - Here

    Approval of minutes from last meeting: Meeting 23 on 12/21/2017
    http://www.uamcc.org/forum/showthrea...ll=1#post76619 Motion: Tony Evans Second: Rick Atkins Unanimous yes

    Reports
    A. Director's Report:


    Membership Report
    1. New Members- 3 Contributing: 0 Pending to be processed.

    Renewing
    1 Month: December
    2 Processed: 43

    3 Non-Renewing: 8
    4 Total Renewals: 35
    5 Past renewals: 2
    6 Percentage: 86%

    Totals
    1 Contributing Members: 780
    2 Associate: 73
    3 Total Members: 853


    Financial Report:
    1 Regions Operating: $ 8,551.95
    2 Regions Education Fund: $ 14,967.49
    3 Regions Payroll: $3,439.30
    4 Total: $26,958.74



    Committee Meetings
    1) Oversight committee - Held the monthly meetings as scheduled. 3 new members Dallas Matthews, Tim Steinfort, Dabid Birdsong.
    2) Membership Committee - Had the meeting. Lost 2 members from the membership committee Joseph Hardee and Hayden Simonis. Added 2 members Carlos Mendez and Dallas Matthews. Town hall scheduled for the first Thursday of every month.
    3) Public Awareness - Met last Wednesday. In the process of rebuilding the committee.
    4) Certification Committee - To meet with Certification committee chair Bill Booz to set a meeting up.
    5) Environmental Committee - Working With Brenda Farley on in issue she is having in Ohio.
    6) Web Committee -

    Discussion:
    1) Clean Matters Magazine ad revenue- Detailed report and itemize the profits from the magazine with expectations on the report
    2) Magazine budget for social media. Request a budget after an estimated profit and loss report - Tabled
    3) Budget change for UAMCC in a Box - $10,000 to attend BOMA and CAI in 2018 - Motion: Tony Evans Second: Kristy White Unanimous vote yes
    4) Name change for UAMCC in a Box - Keep the name UAMCC in a Box as the initiative. Smart Buyer Program to come from UAMCC in a Box
    5) The lease on the office is coming up - Stopped looking for now, Won't begin to look for new offices until April of 2018
    6) IRS has not fixed the online mistake when they said it would be automatically changed - CPA is working on getting the mistake removed
    7) Plan for 2018 educational events. To have technical training seminars, networking events, paid events, all separate categories all on the new website - Have the events set up through March 2018.
    8) Have sponsored classes to bring in professional speakers to events to teach members - To form a national convention committee to answer these issues
    9) William Davis to refine the policy put into play on 4/27/17 pertaining to Board members having to be certified - Sent to the election committee to review and to put into play
    10) Past presidents to host a town hall once a month off the UAMCC platform so members can come and ask questions. ALL BOD are encouraged to come and participate. This is to better communication with the members - For the Chairs of the membership committee to host a town hall once a month on the 1st Thursday of every month

    Newly Added Discussion:
    1) Request for Property letter to past Board of Directors was sent out December 6, 2017 - No information was returned by the requested date (January 5, 2018). Counsel has advised that the original bylaws are in effect and have always been in effect.
    2) Appointing Ron Musgraves as Associate Director. This is a volunteer position appointed by the Board of Directors and will be referred to as AD. The AD will be responsible for new business development, co-op programs, and discount programs. The AD will also work closely with any and all committees involved in the above programs. The AD will provide a report to the Board of Directors as needed to keep them abreast of any necessary developments that may require membership notification. Any delicate legal issues affecting the organization will fall under advisement of the AD who will make sure the executive Board of Directors are complying with all legal requirements. The responsibilities of the AD can be adjusted as needed. - Motion: Tony Evans Second: Kristy White Unanimous vote yes
    3) The election to resume January 21, 2018 starting with the nomination process - To verify with Ron Musgraves the chairman of the election committee to find out who is on the committee. Potentially Bill Booz to serve on the election committee
    4) The members of the tribunal for Doug Gore recommend the termination of his membership - TABLED
    5) Health Benefit Discount Program - Scheduled a meeting on Thursday 1/25/18 at 1:00 PM EST time to discuss the program

    Adjournment
    End Meeting- Motion: Rick Atkins Second: William Davis Date: 1/18/2018 and 1:58 PM EST.
    Last edited by HireUAMCC.com; 02-01-2018 at 02:40 PM.
    Alex Hennessey
    Executive Director at UAMCC
    Hannah Reyer
    714-794-4058

  • #3

    Default Re: 2018 UAMCC Board of Directors Meeting Minutes

    Additional Meeting 2, 2016 - 2018


    UAMCC Meeting Minutes Call to order- Alex Hennessey called to order the Executive BOD Meeting of the UAMCC at: 1/25/18 at 1:08 PM EST.

    Roll Call:
    Director: Alex Hennessey - Here
    George Clarke - Here
    Kristy White - Here
    Patrick Clark - Absent
    Tony Evans - Here
    Rick Atkins - Here
    William Davis - Here
    Jamie Schmidt - Here
    Josh Pitts - HereDiscussion:
    1) Health Benefit Discount Program - Motion Tony Evans Second: Josh Pitts Unanimous vote yes for approval

    Adjournment
    End Meeting- Motion: Kristy White Second: William Davis Date: 1/25/18 and 1:28 PM EST.
    Alex Hennessey
    Executive Director at UAMCC
    Hannah Reyer
    714-794-4058

  • #4

    Default Re: 2018 UAMCC Board of Directors Meeting Minutes

    Additional Meeting 3, 2016 - 2018


    UAMCC Meeting Minutes Call to order- Alex Hennessey called to order the Executive BOD Meeting of the UAMCC at: 1/25/18 at 1:39 PM EST time.

    Roll Call:
    Director: Alex Hennessey - Here
    George Clarke - Absent
    Kristy White - Here
    Patrick Clark - Absent
    Tony Evans - Here
    Rick Atkins - Here
    William Davis - Here
    Jamie Schmidt - Here
    Josh Pitts - Here

    Discussion:
    1) The members of the tribunal for Doug Gore recommend the termination of his membership. To terminate Doug Gore's membership effectively immediately. Must make a formal apology to the Board of Directors per the bylaw to rejoin the organization - Motion: Rick Atkins Second: Josh Pitts Unanimous Vote yes

    Adjournment
    End Meeting- Motion: Rick Atkins Second: William Davis Date: 1/25/18 and 1:47 PM EST time.
    Alex Hennessey
    Executive Director at UAMCC
    Hannah Reyer
    714-794-4058

  • #5

    Default Re: 2018 UAMCC Board of Directors Meeting Minutes

    Meeting 4, 2016 - 2018


    UAMCC Meeting Minutes Call to order- Alex Hennessey called to order the Executive BOD Meeting of the UAMCC at: 2/21/18 at 12:26 PM EST.

    Roll Call:
    Director: Alex Hennessey - Here
    George Clarke – Here
    Kristy White - Here
    Patrick Clark - Excused Absent
    Tony Evans - Here
    Rick Atkins - Excused Absent
    William Davis - Here
    Jamie Schmidt - Here
    Josh Pitts - Unexcused Absent

    Reports
    A. Director's Report:


    Membership Report
    1. New Members- 11 Contributing: 0 Pending to be processed.

    Renewing
    1 Month: January
    2 Processed: 68

    3 Non-Renewing: 19
    5 Past renewals: 6
    4 Total Renewals: 55
    6 Percentage: 80.8%

    Totals
    1 Contributing Members: 778
    2 Associate: 73
    3 Total Members: 851


    Financial Report:
    1 Regions Operating: $ 4,939.72
    2 Regions Education Fund: $ 14,962.49
    3 Regions Payroll: $ 3,642.48
    4 Total: $ 23,544.69



    Committee Meetings
    1) Oversight committee -
    2) Membership Committee -
    3) Public Awareness -
    4) Certification Committee -
    5) Environmental Committee -
    6) Web Committee -

    Discussion:
    1) Clean Matters Magazine ad revenue- Detailed report and itemize the profits from the magazine with expectations on the report
    2) Magazine budget for social media. Request a budget after an estimated profit and loss report - Tabled
    3) IRS has not fixed the online mistake when they said it would be automatically changed - CPA is working on getting the mistake removed

    Newly Added Discussion:
    1) Board of Director to receive a $100 travel voucher per contributing membership sale that they personally made. The Board must be notified in writing, 30 days in advance of the voucher being used. Can not coincide with other offers - Motion Tony Evans Second: Kristy White Unanimous vote no
    2) Robert Hartfiel to be sent to tribunal per disciplinary team
    3) Brian Martin has been sent to tribunal per disciplinary team
    4) Signed the contract for BOMA to attend the trade show. This is UAMCC in a Box / Smart Buyer


    Adjournment
    End Meeting- Motion: Kristy White Second: Tony Evans Date: 2/21/18 and 1:04 PM EST.
    Last edited by HireUAMCC.com; 02-27-2018 at 02:44 PM.
    Alex Hennessey
    Executive Director at UAMCC
    Hannah Reyer
    714-794-4058

  • #6

    Default Re: 2018 UAMCC Board of Directors Meeting Minutes

    Meeting 5, 2016 - 2018


    UAMCC Meeting Minutes Call to order- Alex Hennessey called to order the Executive BOD Meeting of the UAMCC at: 3/15/18 at 1:06 PM EST.

    Roll Call:
    Director: Alex Hennessey - Here
    George Clarke – Here
    Kristy White - Here
    Patrick Clark - Absent
    Tony Evans - Here
    Rick Atkins - Here
    William Davis - Absent
    Jamie Schmidt - Here


    Reports
    A. Director's Report:


    Membership Report
    1. New Members- 12 Contributing: 0 Pending to be processed.

    Renewing
    1 Month: February
    2 Processed: 76

    3 Non-Renewing: 39
    5 Past renewals: 14
    4 Total Renewals: 51
    6 Percentage: 67.1%

    Totals
    1 Contributing Members: 761
    2 Associate: 75
    3 Total Members: 836


    Financial Report:
    1 Regions Operating: $ 3,996.89
    2 Regions Education Fund: $ 12,957.49
    3 Regions Payroll: $ 523.80
    4 Total: $ 17,478.18



    Committee Meetings
    1) Oversight committee - Everyone is getting the notifications when expenditures exceed $500
    2) Membership Committee - Had a meeting and rebuilding the team. Starting to promote events and certification
    3) Public Awareness - Rescheduled a meeting within the next 2 weeks
    4) Certification Committee - Process to get a meeting scheduled to push forward new points to upgrade the existing program
    5) Environmental Committee - No meetings being held. Kristy White to liaison the Environmental Committee and make sure regular meetings are occurring
    6) Web Committee - Find more members that are willing to help out and keep the rules on all UAMCC pages

    Discussion:
    1) Clean Matters Magazine ad revenue- Detailed report and itemize the profits from the magazine with expectations on the report
    2) Magazine budget for social media. Request a budget after an estimated profit and loss report - Tabled
    3) IRS has not fixed the online mistake when they said it would be automatically changed - CPA is working on getting the mistake removed

    Newly Added Discussion:

    1) Josh Pitts Resigned from the Board of Directors - To Alex Hennessey (Executive Director) & Board of Directors ;
    I, Joshua Pitts, owner of Mighty Mobile Power Washing, Az. hereby tender my Resignation as Board of Director at Large.
    As of 03/07/2018, effective immediately, I am resigning as BOD at Large.
    It is with deep regret and hardship, that I must resign. I will continue to stay on as a contributing member and will contribute when and where I can.
    Thank you.
    Sincerely,
    Joshua M. Pitts - Motion: Tony Evans Second: Jamie Schmidt Unanimous vote yes
    2) Gerard Peterson has asked to rejoin the association. Stating that it has helped him and he wants to move forward as a member in good standing - Motion: Tony Evans Second: Jamie Schmidt. Rick Atkins amend the motion to reject Gerard Peterson's membership at this time. In the future to see how he is conducting himself to see if he will be a benefit to the organization - Second: Tony Evans Unanimous vote Yes
    3) Incentives for members to sell memberships - TABLED
    4) Tribunal recommends the termination of Robert Hartfiel's membership effective March 20th, 2018 - Motion to accept: Kristy White Second: Rick Atkins Unanimous vote yes
    5) Tribunal recommends the termination of Brian Martin's Membership effective immediately - Motion to accept: Kristy White Second: Rick Atkins Unanimous vote yes
    6) Please see attached PDF for policy on nominations for Board of Directors - TABLED
    7) Discuss Paul Kassander's Membership. The Power Wash Store said they would talk to the Associate Director in the next few days to clear up any issues before March 30th, 2018. Certified letter did not get accepted by the Power Wash Store.
    8) Discuss enacting a crisis team (executive BOD) - Crisis team is not needed. Write up policies and procedures on the different positions and what their responsibilities are
    9) Making Rick Atkins a financial trustee - Motion to make Rick Atkins a Financial Trustee Kristy White. Second: Tony Evans - Unanimous Vote yes 1 abstained from voting
    10) Ron Musgraves to take a step back from the day to day operations
    11) A Board member managing the BODinfo email - Jamie Schmidt to take over managing the email address

    Adjournment
    End Meeting- Motion: Rick Atkins Second: Kristy White Date: 3/15/2018 and 2:17 PM EST.
    Attached Files Attached Files
    Last edited by HireUAMCC.com; 03-15-2018 at 04:19 PM.
    Alex Hennessey
    Executive Director at UAMCC
    Hannah Reyer
    714-794-4058

  • #7

    Default Re: 2018 UAMCC Board of Directors Meeting Minutes

    Meeting 6, 2016 - 2018


    UAMCC Meeting Minutes Call to order- Alex Hennessey called to order the Executive BOD Meeting of the UAMCC at: 4/5/18 and 1:10 PM EST.

    Roll Call:
    Director: Alex Hennessey - Here
    George Clarke – Here
    Kristy White - Here
    Patrick Clark - Absent
    Tony Evans - Here
    Rick Atkins - Here
    William Davis - Absent
    Jamie Schmidt - Here
    No Excused Absents

    Elected Officials:
    Charles Daniels - Here
    Jeff Price - Here
    George Erskin - Here


    Approval of minutes from last meeting: Meeting 1 on 1/18/18
    http://forum.uamcc.org/showthread.ph...ll=1#post76885 Meeting 2 on 1/25/18 http://forum.uamcc.org/showthread.ph...ll=1#post77127 Meeting 3 on 1/25/18 http://forum.uamcc.org/showthread.ph...ll=1#post77128 Meeting 4 on 2/21/18 http://forum.uamcc.org/showthread.ph...ll=1#post77260 Meeting 5 on 3/15/18 http://forum.uamcc.org/showthread.ph...ll=1#post77492 Motion to approve all last minutes: Tony Evans Jamie Schmidt Second: Unanimous Vote yes

    Reports
    A. Director's Report:

    Financial Report:
    1 Regions Operating: $ 8,728.66
    2 Regions Education Fund: $ 9,435.29
    3 Regions Payroll: $ 1,109.35
    4 Total: $ 19,273.30



    Committee Meetings
    1) Oversight committee -
    2) Membership Committee -
    3) Public Awareness -
    4) Certification Committee -
    5) Environmental Committee -
    6) Web Committee -

    Discussion:
    1) Clean Matters Magazine ad revenue- Detailed report and itemize the profits from the magazine with expectations on the report
    2) Magazine budget for social media. Request a budget after an estimated profit and loss report - Tabled
    3) IRS has not fixed the online mistake when they said it would be automatically changed - CPA is working on getting the mistake removed
    4) Incentives for members to sell memberships - TABLED
    5) Please see attached PDF for policy on nominations for Board of Directors - TABLED
    6) Discuss Paul Kassander's Membership. The Power Wash Store said they would talk to the Associate Director in the next few days to clear up any issues before March 30th, 2018. Certified letter did not get accepted by the Power Wash Store.

    Newly Added Discussion:
    1) The election committee Ron Musgraves, Charlie Soden, and William Booz have unofficially counted the ballots. The executive director officially counted the ballots for the 2018 election. The election results are George Clarke as President, Kristy White as Vice President, Tony Evans as Treasurer, Rick Atkins as Secretary, Jeff Price, Charles Daniels, and George Erskin as Board of Directors at Large. All elected officials received at least 2/3rds of the voting members - Motion to ratify the election results: Tony Evans Second: Rick Atkins Unanimous vote yes
    2) Roberts rules of order to be strictly followed for unexcused absent attendees3) Patrick Clark is an outgoing board member


    Adjournment
    End Meeting- Motion: Kristy White Second: Tony Evans Date:4/5/18 and 1:20 PM EST.
    Last edited by HireUAMCC.com; 04-05-2018 at 02:25 PM.
    Alex Hennessey
    Executive Director at UAMCC
    Hannah Reyer
    714-794-4058

  • #8

    Default Re: 2018 UAMCC Board of Directors Meeting Minutes

    UAMCC Meeting Minutes Call to order- Tony Evans called to order the Executive face to face BOD Meeting of the UAMCC on: 4/8/2018 at 5:42 PM EST time.

    Roll Call:
    Director: Alex Hennessey - Absent
    George Clarke – Here
    Kristy White - Here
    Tony Evans - Here
    Rick Atkins - Here
    William Davis - Absent
    Jamie Schmidt - Here
    Charles Daniels - Here
    Jeff Price - Here
    George Erskin - Here
    No Excused Absents

    Elected Officials:
    Charles Daniels - Here
    Jeff Price - Here
    George Erskin - Here


    Approval of minutes from last meeting: Meeting 6 on 4/5/18 Motion: Tony Evans Second: Kristy White Unanimous Vote yes
    Discussion:
    1) Clean Matters Magazine ad revenue- Detailed report and itemize the profits from the magazine with expectations on the report
    2) Magazine budget for social media. Request a budget after an estimated profit and loss report - Tabled
    3) IRS has not fixed the online mistake when they said it would be automatically changed - CPA is working on getting the mistake removed
    4) Incentives for members to sell memberships - TABLED5) Please see attached PDF for policy on nominations for Board of Directors - TABLED
    6) Discuss Paul Kassander's Membership. The Power Wash Store said they would talk to the Associate Director in the next few days to clear up any issues before March 30th, 2018. Certified letter did not get accepted by the Power Wash Store. - Power Wash Store membership is revoked immediately due to unpaid invoices. When balances are paid we will revisit membership.

    Newly Added Discussion:
    1) Non-disclosure statement will be drafted and all BOD members will be required to sign it.
    2) First Thursday of the month to be an executive meeting (All BOD welcome). Third Thursday of the month to be a full BOD meeting.
    3) One Note to be loaded on all BOD phones. This is the way we will start communicating.4) Increase committee support
    5) All BOD needs to get a professional picture to Alex ASAP6) Emails for all BOD to be created
    7) Business cards to be printed for all BOD

    Adjournment
    End Meeting- Motion: Rick Atkins Second: Jamie Schmidt Date: 4/8/18 at 6:04 PM EST.
    Alex Hennessey
    Executive Director at UAMCC
    Hannah Reyer
    714-794-4058

  • #9

    Default Re: 2018 UAMCC Board of Directors Meeting Minutes

    UAMCC Meeting Minutes Call to order- Alex Hennessey called to order the Executive BOD Meeting of the UAMCC on: 5/17/18 at 1:05 PM EST time.

    Roll Call:
    Director: Alex Hennessey - Here
    George Clarke – Here
    Kristy White - Here
    Tony Evans - Here
    Rick Atkins - Here
    William Davis - Absent
    Jamie Schmidt - Here
    Charles Daniels - Absent
    Jeff Price - Here
    George Erskin - Here
    No excused absents

    Membership Report
    1. New Members- 23 Contributing: 0 Pending to be processed.

    Renewing
    1 Month: March
    2 Processed: 81

    3 Non-Renewing: 36
    4 Past renewals: 6
    5 Total Renewals: 51

    Renewing
    1 Month: April
    2 Processed: 72
    3 Non-Renewing: 27
    4 Past Renewals: 4
    5 Total Renewals: 49


    Totals
    1 Contributing Members: 726
    2 Associate: 74
    3 Total Members: 800


    Financial Report:
    1 Regions Operating: $ 4,427.61
    2 Regions Education Fund: $ 4,430.29
    3 Regions Payroll: $ 3,532.25
    4 Total: $ 12,390.15

    Approval of minutes from last meeting:
    http://forum.uamcc.org/showthread.ph...ll=1#post77849 Meeting 7 on 4/8/2018 Motion: Rick Atkins Second: Jamie Schmidt Unanimous Vote Yes

    Discussion:
    1) Incentives for members to sell memberships - Jamie Schmidt and Tony Evans to write up the incentive program and be presented at the next BOD meeting.
    2) Please see attached PDF for policy on nominations for Board of Directors - TABLED
    3) Increase committee support - Introduce the committees at all the events and see if anyone at the event wants to get more involved. Reaching out to all chairman and see what help they need.
    4) Non-disclosure statement to be drafted and all BOD members required to sign it - Tony Evans to reach out to William and see if he will write up an agreement. If not, Tony will write an agreement up and present to the board at the next BOD meeting.
    5) One Note to be loaded on all BOD phones. This is the way we will start communicating - To get everyone using One Note as a way to communicate

    Newly Added Discussion:

    1) National Convention Budget - TABLED
    2) What happens at the Executive Board of Directors meeting on the first Thursday of the month - The first Thursday of the month used to be a business meeting. It has now switched to an executive Board of Director meeting and minutes will be kept. All Board of Directors are encouraged to attend these meetings. Executive board members are required to attend these meetings.

    Adjournment
    End Meeting- Motion: Tony Evans Second: Rick Atkins Date: 5/17/18 at 1:56 PM EST.
    Last edited by HireUAMCC.com; 05-17-2018 at 02:57 PM.
    Alex Hennessey
    Executive Director at UAMCC
    Hannah Reyer
    714-794-4058

  • #10

    Default Re: 2018 UAMCC Board of Directors Meeting Minutes

    UAMCC Meeting Minutes Call to order- Tony Evans called to order the Executive BOD Meeting of the UAMCC on: 6/7/18 at 1:05 PM EST time.

    Roll Call:
    Director: Alex Hennessey - Here
    George Clarke – Absent
    Kristy White - Here
    Tony Evans - Here
    Rick Atkins - Here
    William Davis - Here
    Jamie Schmidt - Here
    Charles Daniels - Here
    Jeff Price - Here
    George Erskin - Absent


    Discussion:
    1) Incentives for members to sell memberships - Jamie Schmidt and Tony Evans to write up the incentive program and be presented at the next BOD meeting.
    2) Please see attached PDF for policy on nominations for Board of Directors -
    3) Non-disclosure statement to be drafted and all BOD members required to sign it - Tony Evans to reach out to William and see if he will write up an agreement. If not, Tony will write an agreement up and present to the board at the next BOD meeting.
    4) One Note to be loaded on all BOD phones. This is the way we will start communicating - To get everyone using One Note as a way to communicate
    5) National Convention Budget of 30,000 -

    Newly Added Discussion:
    1) A budget of $2500 for the Fall Training Seminar in New Jersey September 12-13 - Rick Atkins motion to setup a $2500 budget for the Fall Training seminar in New Jersey September 12-13. Second: Kristy White. Passes the Executive Board
    2) Industry Commission on paint issues - Rick Atkins Motion to start the steps to setup a commission on paint issues. Kristy White Second. Passes the Executive Board

    Adjournment
    End Meeting- Motion: Rick Atkins Second: Kristy White Date: 6/7/18 at 1:44 PM EST.
    Last edited by HireUAMCC.com; 06-07-2018 at 02:45 PM.
    Alex Hennessey
    Executive Director at UAMCC
    Hannah Reyer
    714-794-4058

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