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Thread: 2014 UAMCC BOD Meeting Minutes

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  1. #1

    Default 2014 UAMCC BOD Meeting Minutes

    UAMCC Meeting Minutes
    January 9, 2014
    Call to order
    Nichole Anglin called to order the regular meeting of the UAMCC at 8:04 PM Eastern on January 9, 2014.
    Roll call
    Nichole Anglin conducted a roll call. The following persons were present: Ron Musgraves, Doug Rucker, Chris Apple, Bill Booz, Charlie Soden, Tony Shelton, and Igor Zaric. Nichole Anglin was also in attendance.
    Approval of minutes from last meeting
    a) Minutes from 11-20-13 and 12-20-13: Motion made by Doug Rucker. Second by: Bill Booz. Approved: Unanimous
    Reports
    1) Director's Message
    a) Website Updates Done
    i) Added more events to www.uamccevents.com and registrations
    ii) Added 2 more Associate member discounts
    iii) Added a quick benefits list the the new member registration page
    iv) Added left hand navigation to events page and education pages
    b) Communications
    i) Monthly Newsletter
    ii) Thank you notes
    iii) Event postcards
    iv) Facebook promotions
    v) Intro mailings
    vi) Election notifications
    c) Membership Report
    i) Renewing - 12
    ii) New:
    iii) Associate: 1
    iv) Contributing: 3
    v) Total: 4
    vi) Total:
    (1) Associate: 36
    (2) Contributing: 172
    (3) Transition Team: 1
    (4) Total: 209
    d) Associate Member Committee
    i) Total collected: 15640
    ii) Total to collect: 5360
    e) Certification Committee
    i) Total Certified: 30
    2) No finance report available
    Discussions
    1) Affiliate benefits
    a) Payroll
    b) App
    c) Hotel Discounts
    d) Printing Discount
    e) Ty ($150 discoount)
    2) Need to transfer $15640 to Associate Education Fund
    3) Certification Committee – Ask Jay if he wants to head. If not Bill is resuming the position.
    4) Doug is willing to receive items for convention
    5) Approval of store from last BOD Meeting: Doug Rucker makes motion to accept the proposal from Bill Booz. Tony Shelton Seconds. Motion carried. Ron and Bill obstained from voting.
    6) Tony will be making an environmental presentation. Goal of presentation is to get the environmental agencies, customers, and municipalities that cleaning is needed. Putting together technical bulletin.
    Adjournment
    Ron Musgraves adjourned the meeting at 8:47 pm EST . Tony Shelton made motion, Charlie Soden second.
    Nichole Anglin

  • #2

    Default Re: 2014 UAMCC BOD Meeting Minutes - February 19, 2014

    UAMCC Meeting Minutes
    February 19, 2014
    I. Call to order
    Nichole Anglin called to order the annual in person meeting of the UAMCC at 5:26 PM Central on February 19, 2014.
    II. Roll call
    Nichole Anglin conducted a roll call. The following persons were present: Ron Musgraves, Doug Rucker, Chris Apple, Bill Booz, Tony Shelton, and Igor Zaric, Andrew Snyder, and George Clarke. Nichole Anglin was also in attendance.
    III. Discussions
    a) The 2014 – 2016 UAMCC Board of Directors is as follows as resulted from the 2014 election.
    1) President
    a. Ron Musgraves
    2) Vice President
    a. Doug Rucker
    3) Secretary
    a. Tony Shelton
    4) Treasurer
    a. Chris Apple
    5) Members-at-Large
    a. Andrew Snyder
    b. George Clarke
    c. Bill Booz
    d. Igor Zaric
    e. Paul Schneider
    Motion made by Chris Apple to accept the results of the Election Committee. Seconded by Tony Shelton. Motion carried.
    IV. Adjournment
    Nichole Anglin adjourned the meeting at 5:33 pm Central . Andrew Snyder made motion, George Clark second.
    Nichole Anglin

  • #3

    Default Re: 2014 UAMCC BOD Meeting Minutes - March 13, 2014

    UAMCC Meeting Minutes
    March 13, 2014
    I. Call to order
    Nichole Anglin called to order the regular meeting of the UAMCC at 8:03 PM Eastern on March 13, 2014.
    II. Roll call
    Nichole Anglin conducted a roll call. The following persons were present: Ron Musgraves, Doug Rucker, Chris Apple, Tony Shelton, Bill Booz, Tony Shelton, Igor Zaric, George Clarke, Andrew Snyder, and Paul Schneider. Nichole Anglin, LeiLani Chostner, and John Orr were also in attendance.
    III. Approval of minutes from last meeting
    a) Minutes were not discussed
    IV. Reports
    a) Director’s Report
    Business Manager Notes
    1) Website Updates Done
    a) Added new events to events pages
    2) Communications
    a) Thank you notes to new/renewing members
    b) Monthly Newsletter (Last Friday of Month)
    c) Upcoming Events Email (2x Month)
    d) Event tickets
    e) Newsletters
    3) Membership Report
    a) Renewing
    a. This month - 23
    b) New - 61
    c) Members
    a. Donating - 228
    b. Associate – 43
    c. Transition Team - 1
    d. Total - 272
    4)Certification Status
    a) 33 certified
    b) 4 “in progress”
    V. Discussions
    a) DJ Brock was to be discussed as a potential suspended member but he did not renew.
    b) MATS Show is March 27-29, 2014. Nichole will be in attendance along with Linda Chambers and Jerry McMillen. Purpose of this show is to put the membership as a whole in front of their customers. Will have Fleet Washing Newsletters to pass out.
    c) Bill Booz will write recertification rules.
    d) Paul Schneider will assist with KEC certifications.
    e) Motion to separate Environmental Committee from Standards and Practice Committee made by Bill Booz. Second by Doug Rucker. Discussion: Environmental Committee is large enough and competent enough to run as its own committee. Headed by Tony Shelton and Scott Stone. VOTE: Unanimous. Motion carried.
    f) Motion to change the standards of certification from 1 year to 2 years for paid certifications. Motion made by Bill Booz, Paul Schneider second. Discussion: Not to include Wash Water Control and Safety certifications. Those will receive separate standards. Vote: Unanimous. Motion carried.
    g) We have a few missing members. Nichole and LeiLani will work on having these cleared up.
    VI. Adjournment
    Nichole Anglin adjourned the meeting at 9:12 PM Est . Paul Schneider made motion, George Clarke second.
    Nichole Anglin

  • #4

    Default Re: 2014 UAMCC BOD Meeting Minutes

    UAMCC Meeting Minutes
    April 10, 2014
    I. Call to order
    Nichole Anglin called to order the regular meeting of the UAMCC at 8:00 PM Eastern on April 10, 2014.
    II. Roll call
    Nichole Anglin conducted a roll call. The following persons were present: Ron Musgraves, Doug Rucker,
    Chris Apple, Bill Booz, Igor Zaric, George Clarke, Andrew Snyder, and Paul Schneider. Nichole Anglin and
    LeiLani Chostner were also in attendance.
    III. Approval of minutes from last meeting
    A) No minutes were discussed.
    IV. Reports
    A) Business Manager Notes
    1) Website Updates Done
    a) Events added
    b) www.hireuamcc.com url purchased and redirects to directory listing
    2) Communications
    a) Thank you notes to new/renewing members
    b) Fleet Washing Newsletter
    c) Upcoming Events Email (2x Month)
    B) Membership Report
    1) Renewing: 15
    2) Non-Renewing: 3
    3) New: 17
    4) Contributing Members Total: 244
    5) Associate Members Total: 43
    6) Transition Team: 1
    7) Total Members: 288 Total
    C)Certification Status
    1) 34 certified
    2) 6 “in progress”
    D) Financial Statements
    1) Wells Fargo Operating Account: $4862.77
    2) Wells Fargo Education Account: $2158.00
    3) PayPal: $1522.78
    4) Total: $8543.55
    V. Discussions
    A) All discussions were tabled until the next meeting
    VI. Adjournment
    Nichole Anglin adjourned the meeting at 8:04 pm . Bill Booz made motion, Andrew Snyder second.
    Nichole Anglin

  • #5

    Default Re: 2014 UAMCC BOD Meeting Minutes

    UAMCC Meeting Minutes
    May 8, 2014
    I. Call to order
    Nichole Anglin called to order the regular meeting of the UAMCC at 8:06 PM Eastern on May 8, 2014.
    II. Roll call
    Nichole Anglin conducted a roll call. The following persons were present: Ron Musgraves, Doug Rucker, Chris Apple, Tony Shelton, Bill Booz, Igor Zaric, and Paul Schneider. Nichole Anglin was also in attendance.
    III. Approval of minutes from last meeting
    A) Minutes from January 9, 2014, February 19, 2014, March 13, 2014, April 10, 2014, and May 6, 2014. Motion made by Paul Schneider. Second by: Tony Shelton. Approved: Unanimous
    IV. Reports
    A) Director’s Report
    1) Website Updates Done
    a) Added new events and photos to events pages
    b) Changed the Associate Member Discount Program page
    2) Communications
    a) Thank you notes to new/renewing members
    b) Upcoming Events Email (2x Month)
    c) UAMCC Events Postcard
    d) Newsletters
    B) Membership Report
    1) Renewing
    a. This month - 8
    b. Next month - 8
    2) New
    a. Donating – 24
    b. Associate - 0
    c. Total New - 24
    3) Members
    a. Donating - 251
    b. Associate - 43
    c. Transition Team- 1
    d. Total - 295
    C)Certification Status
    1) Certified - 33
    2) In progress – 7
    D) Treasury Report
    1) Wells Fargo Operating: $7438.44
    2) Wells Fargo Education: $2146.00
    3) PayPal: $1060.78
    4) Total collected for education fund: $20,000.00
    V. Discussions
    1) We will begin to send out financial summaries for membership view.
    2) UAMCC will have representation at every meeting possible. Representative does not have to be a BOD member. Expenses will be covered as deemed appropriate for the meeting. Representative will be responsible for turning in expenses.
    3) Motion to change Contributing Member dues to $349 a year beginning September 1, 2014. Motion made by Paul Schneider. Second by Doug Rucker. Vote: Unanimous. Motion carried.
    4) New Associate Member rates tabled until June meeting.
    5) Pay It Forward Program. Igor Zaric proposed a program to offer a membership to a member of their choosing. The idea of the program is that the new member “pays it forward” when they have seen the benefits of membership or finds someone they feel will benefit from a membership also. Information of “sponsored” will need to be gathered by “sponsor” and sent to Nichole and LeiLani for sign up.
    6) Motion made to suspend Kristopher Pettit membership due to conduct. Motion made by Doug Rucker. Second by Bill Booz. Vote: Unanimous. Motion carried.
    7) Employment Policies. Please do not bother Nichole or LeiLani during evenings or weekends. They will send memo to all BOD members with their hours. Both request that if something is needed during those hours that they are to be contacted via text and they will respond if they are able.
    8) Credit/Debit cards will be made available to Executive BOD Members.
    VI. Adjournment
    Nichole Anglin adjourned the meeting at 9:46 pm Eastern . Paul Schneider made motion. Tony Shelton second.
    Nichole Anglin

  • #6

    Default Re: 2014 UAMCC BOD Meeting Minutes

    UAMCC Meeting Minutes
    June 12, 2014

    I. Call to order
    Nichole Anglin called to order the regular meeting of the UAMCC at 11:03 am Eastern on June 12, 2014.
    II. Roll call
    Nichole Anglin conducted a roll call. The following persons were present: Ron Musgraves, Chris Apple, Tony Shelton, Igor Zaric, and George Clarke. Nichole Anglin and LeiLani Chostner were also in attendance. Doug Rucker, Bill Booz, and Andrew Snyder joined the call after roll call.
    III. Approval of minutes from last meeting
    a) Minutes from May 8, 2014: Motion made by Tony Shelton. Second by: Chris Apple. Approved: Unanimous
    IV. Reports
    a) Director’s Report
    1) Website Updates Done
    a) Added Newsletter pages to UAMCC.org and to forum CMS
    b) Added subscription sign up to UAMCC.org Newsletter Page
    c) Added events and details to events page
    d) Changed verbage on contractors page
    2) Communications
    a) Thank you notes to new/renewing members
    b) Upcoming Events Email (2x Month)
    c) Newsletter sent out (212)
    d) New member welcome packets with newletter included
    3) Membership Report
    a) Renewing
    a. This month - 5
    b. Next month - 12
    b) New
    a. Contributing – 9
    b. Associate - 2
    c. Total New - 11
    c) Members
    a. Contributing - 259
    b. Associate - 43
    c. Transition Team: 1
    d. Total - 303
    4)Certification Status
    a) Certified: 38
    b) In progress: 12
    V. Discussions
    a) BOD Meeting Attendance: A formal notice is to be sent out to all BOD members regarding the attendance policy at BOD Meetings per UAMCC By-Laws.
    b) Logo policy refresher: UAMCC Logos can be used only by Contributing Members. Logos used online must have link to directory listing on UAMCC directory. Logo can only be used by parent company.
    c) David Carroll: Wants to become affiliate member. Will offer services at best discounts to UAMCC Members. Sending Nichole information to be forwarded to BOD.
    d) Postcard 990-N: Not filed by previous treasurer. Cannot file 990-N at this time due to gross receipts being over limit. Have filed 990-EZ.
    e) Associate Member rate: Tabled
    f) Education fund renewal: Will begin August 1, 2014.
    g) Event attendance: Chris Apple, Doug Rucker, and Andrew Snyder will be attending Iowa. Andrew Snyder and Doug Rucker will attend Orlando. Ron Musgraves and Chris Apple are sponsoring BOMA Show.
    h) Additional Graphic Designer: Bill Booz requested that we try an additional graphic designer. Permission was given to have an issue of the newsletter produced by the additional designer.
    VI. Adjournment
    Nichole Anglin adjourned the meeting at 11:54 am Eastern. Tony Shelton made motion, Chris Apple second.
    Nichole Anglin

  • #7

    Default Re: 2014 UAMCC BOD Meeting Minutes

    July 10, 2014
    I. Call to order
    Nichole Anglin called to order the regular meeting of the UAMCC at 11:20 AM Eastern on July 10, 2014.
    II. Roll call
    Nichole Anglin conducted a roll call. The following persons were present: Ron Musgraves, Doug Rucker, Igor Zaric, George Clarke, and Andrew Snyder. Nichole Anglin and LeiLani were also in attendance.
    III. Approval of minutes from last meeting
    a) Minutes from previous meeting were not discussed.
    IV. Reports
    A. Director’s Report
    1) Website Updates Done
    a)Added more event details to www.uamccevents.com page.
    2) Communications
    a) Thank you notes to new/renewing members
    b) Roof Cleaning Newsletter sent
    c) Upcoming Events Email (2x Month)
    d) Windows 101 email sent
    3) Membership Report
    a) Renewing
    a. This month - 12
    b. Next month - 20
    b) New
    a. Contributing – 3
    b. Associate - 0
    c. Total New - 3
    c) Members
    a. Contributing - 260
    b. Associate - 42
    c. Transition Team: 1
    d. Total - 303
    4)Certification Status
    a) Certified: 38
    b) In progress: 9
    B. Finance Report
    1) Wells Fargo: $485
    2) Regions: $3,140.50
    3) PayPal: $1,232.26
    4) Total: $4857.76
    V. Discussions
    a) Items on agenda are to be postponed until next month
    b) Badge machine was purchased
    c) Receivables status discussed.
    1) Total receivables owed: $9716
    a) $3,380 Next month renewals
    b) $447 Late renewals
    c) $2,800 Education Fund
    d) $500 Newsletter
    e) $350 Badges
    f) $2,239 Pending Payments
    d) Newsletter advertising price: $250 for month to month. $175 for automatic payment month to month. Begins volume 4.
    e) Frequent cleaning issue of newsletter to be done, and a “Buyer Beware” (cautioning customers about improperly trained/inexperienced contactractors.
    f) Freedom of information act information from CA is in the mail.
    IX. Adjournment
    Nichole Anglin adjourned the meeting at 11:34 pm Eastern . Tony Shelton made motion, Doug Rucker second.
    Nichole Anglin

  • #8

    Default Re: 2014 UAMCC BOD Meeting Minutes

    August 14, 2014

    I. Call to order
    Nichole Anglin called to order the regular meeting of the UAMCC at 11:09 AM Eastern on July 10, 2014.
    II. Roll call
    Nichole Anglin conducted a roll call. The following persons were present: Tony Shelton, Chris Apple, Bill Booz, George Clarke, Paul Scheider, and Andrew Snyder. Nichole Anglin was also in attendance.
    III. Approval of minutes from last meeting
    Minutes from previous meeting were not discussed.
    IV. Reports
    A) Director’s Report
    1) Website Updates Done
    a) Added more event details to www.uamccevents.com page.
    b) Added newsletter sign up to bottom of home page
    c) Added Associate Member sign up to webstore
    2) Communications
    a) Thank you notes to new/renewing members
    b) New member packs sent
    c) Upcoming Events Email (2x Month)
    d) Orlando email
    e) Atlanta email
    f) 44 newsletters
    g) 654 post cards
    h) 2 new member packs
    i) 2 shirts sent to new members from Orlando
    j) 1 Hat was sent to member
    k) Environmental response posted on CMS and UAMCC store
    3) Membership Report
    a)Renewing
    a.This month - 20
    b.Next month - 20
    b)New
    a.Contributing – 16
    b.Associate - 2
    c.Total New - 18
    c)Members
    a.Contributing - 278
    b.Associate - 43
    c.Transition Team: 1
    d.Total - 322
    4)Certification Status
    a) Certified: 39
    b) In progress: 11
    B. Finance Report
    1) Wells Fargo: $485
    2) Regions: $4,575.52
    3) PayPal: $993.26
    4) Total: $6053.78
    5) Pending Payments:
    Education Fund 1800
    Newsletter 250
    Badges 0
    Pending payment 1841
    Non Paid Rewals 1690
    Upcoming Renewals 3580
    Total 9161
    V.Discussions
    a)Matt Ruff, JJC Marketing Solutions: Will provide email marketing and web design. Morgan will send over report to Matt about quote.
    b)Associate Member rate will be tabled but BOD needs to think about what that number should be. May replace the current Education Fund program.
    c)BOD discussed the attendance policy for meetings.
    d)Phoenix for the national convention.
    e)Paul Schneider requests information on hood cleaners to begin a Hood Cleaning Certification.
    f)Tony Shelton gave update on Environmental Committee Drought Bulletin. No response from PWNA after 2.5 months. Will make special invitation for San Diego event to hold special meeting.
    VI.Adjournment
    Nichole Anglin adjourned the meeting at 12:08 pm Eastern . Paul Scheider made motion,Tony Shelton second.
    Nichole Anglin

  • #9

    Default Re: 2014 UAMCC BOD Meeting Minutes

    UAMCC Meeting Minutes
    September 11, 2014

    I. Call to order
    Nichole Anglin called to order the regular meeting of the UAMCC at 11:12 AM Eastern on September 11, 2014.
    II. Roll call
    Nichole Anglin conducted a roll call. The following persons were present: Ron Musgraves, Tony Shelton, Chris Apple, Bill Booz, George Clarke, Paul Scheider, and Igor Zaric. Nichole Anglin was also in attendance.
    III. Approval of minutes from last meeting
    Approval of minutes from June, 12, 2014, July, 10, 2014, and August 14, 2014. Motion made by: Tony Shelton. Second: Paul Schneider. Approved: Unanimous.
    IV. Reports
    a) Director’s Report
    1) Website Updates Done
    a) Added more event details to www.uamccevents.com page.
    b) Added newsletter sign up to bottom of home page
    c) Added Associate Member sign up to webstore
    2) Communications
    a) Thank you notes to new/renewing members
    b) New member packs sent
    c) Upcoming Events Email (2x Month)
    d) Myrtle Beach Emails
    e) San Diego Emails
    f) 320 newsletters
    g) 1600 post cards
    h) 10 new member packs
    3) Membership Report
    a) Renewing
    a. This month - 20
    b. Next month -
    b) New
    a. Donating – 8
    b. Associate - 2
    c. Total New - 10
    c) Members
    a. Donating - 286
    b. Associate - 45
    c. Transition Team: 1
    d. Total - 332
    4)Certification Status
    a) Certified: 41
    b) In progress: 11
    c) No official report
    B. Finance Report
    1) Wells Fargo: $485
    2) Regions: $1013.33
    3) PayPal: $1129.74
    4) Total: $2628.07
    5) Pending Payments: Not available
    V. Discussions
    a) Motion made to change Associate Member Rate to $459 for new Associate Members and $249 for renewals beginning December 1, 2014. Motion made by Paul Schneider. Second by Tony Shelton. Vote: Unanimous. Motion passed.
    b) Motion made to change New Contributing Member rate to become effective December 1, 2014. Motion made by Bill Booz. Second by Paul Schneider. Vote: Unanimous. Motion passed.
    c) Certification: Requiring 2 years in business instead of 1 year and requiring 10 hours of education instead of 5 hours. Window Cleaning certification and Hard Surface Restoration are active
    d) LeiLani is to liase at the Myrtle Beach show.
    e) Online form for membership. No more paper versions at show except for backups.
    f) No longer using Basecamp. Using BBS and FB.
    g) Customer Shows:
    -MATS when budget allows
    -Terry Craycroft: Fleet Washing, New Associate, Michigan
    -Possible show in Indianapolis
    h) Associate Member Education Program: Renewals will support.
    i) Process per diem for LeiLani for shows.
    VI. Adjournment
    Nichole Anglin adjourned the meeting at 12:08 pm Eastern . Paul Scheider made motion, Bill Booz second.
    Nichole Anglin

  • #10

    Default Re: 2014 UAMCC BOD Meeting Minutes

    UAMCC Meeting Minutes
    October 16, 2014

    I. Call to order
    Nichole Anglin called to order the regular meeting of the UAMCC at 11:06 AM Eastern on October 16, 2014.
    II. Roll call
    Nichole Anglin conducted a roll call. The following persons were present: Ron Musgraves, Doug Rucker, Chris Apple, Bill Booz, Igor Zaric, George Clarke, Andrew Snyder, and Paul Schneider. Nichole Anglin was also in attendance. Tony Shelton has taken a leave of absence. He is excused from the October 16, 2014 meeting and the November 13, 2014 BOD meeting.
    III. Approval of minutes from last meeting
    Minutes from September 11, 2014: Motion made by Doug Rucker. Second by: Paul Schneider. Approved: Unanimous
    IV. Reports
    A) Director’s Report
    1) Website Updates Done
    a) Added more event details to www.uamccevents.com page.
    b) Created AutoRenew Sign Up Page
    2) Communications
    a) Thank you notes to new/renewing members
    b) Monthly Newsletter (Last Friday of Month)
    c) Upcoming Events Email (2x Month)
    d) Las Vegas Emails
    e) San Diego Emails
    f) 48 newsletters
    g) 18 new member packs
    B) Membership Report
    1) Renewing
    a. This month - 20
    b. Next month - 8
    2) New
    a. Contributing – 18
    b. Associate - 3
    c. Total New - 21
    3) Members
    a. Contributing 304
    b. Associate 48
    c. Transition Team: 1
    d. Total 353
    C)Certification Status
    1) Certified: 45
    2) In progress: 18
    V. Discussions
    a) National convention needs to be set up to hold half of the membership at that time. We need to advertise the convention for 2015 and 2016
    Upcoming Show Possibilities:
    February: Charlotte or Charleston
    2016: Orlando or Tampa Convention
    Orange County, CA Enviro Show
    Need to list the UAMCC Show Representative for each show on the event listing.
    Associate Members who attend shows need to bring equipment and show materials. Attendance policy and no show fees need to be discussed and bring more/pay less policy.
    Make the UAMCC Event listings template.
    b) Invite Paul Kassander, AC Lockyer, and Mike Woolley to November BOD Meeting.
    VI. Adjournment
    Nichole Anglin adjourned the meeting at 12:10 AM Eastern . Paul Schneider made motion, Bill Booz second.
    Nichole Anglin

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